Embassy and Consulate of Belgium in Vietnam
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Visa for Belgium

All non-essential travels are prohibited.

As of July 1, EU member states gradually reopen their borders. Below you can find the updates on the reopening of the external borders and the visa activities.

Gradual recovery on a global scale of the introduction and the processing of C and D visa applications, and, if necessary, the issuance of visas for travellers with an essential function or need:  All the other applications will not be received nor treated until further notice. More information in Dutch/French/English on the website of the Immigration Office.

Travellers from third countries must in many cases take into account the current sanitary measures in Belgium, including a 14-day quarantine. More information on this is available on the Corona website of the government (www.info-coronavirus.be).

Every passenger to Belgium is obliged to complete a Public Health Passenger Locator Form prior to travel. On arrival in Belgium, the form must be handed over to the designated authorities at the border. This form can also be completed and sent electronically via https://travel.info-coronavirus.be/ where it is available in Dutch, English, German and French. This is a sanitary measure imposed by the Federal Public Service Health, Food Chain Safety and Environment. Further information can be found on the form itself.

Information on the GDPR – Data Protection

Please consult the following links to get more information about General Data Protection Regulation concerning the processing of personal data in the Visa Information System (VIS) provided upon short stay visa applications and the processing of personal data in the context of a visa application.

  1. Where, when and how can you submit your visa application?
  2. How much is the handling fee (cost for processing your visa application)?
  3. Required documents
  4. Checking the status of your visa application
  5. Legalization of documents, accredited translators, certified doctors (medical certificate)
  6. Contact

1. Where, when and how can you submit a visa application?

Before applying, please ensure that Belgium is your main destination and that you are very clear on your purpose of travel.

All applications should be lodged at the Belgian Visa Application Center in Hanoi, Ho Chi Minh City, or Danang. (http://www.vfsglobal.com/Belgium/Vietnam/index.html). Personal appearance is in principle compulsory. For specific information regarding biometry in Vietnam, click here

You will first fill in your electronic application form on this official website.

Applicants will have to book an appointment through VFS and submit their visa application at the Belgian Visa Application Center once you have printed and signed this form and gathered the documents. After submitting their applications, some applicants will need to present themselves for an interview at the Embassy.

Please follow the instructions given on the website of VFS: http://www.vfsglobal.com/Belgium/Vietnam/index.html (English) or

http://www.vfsglobal.com/Belgium/Vietnam/Vietnamese/index.html (Vietnamese)

Diplomatic and official passport holders can submit their visa applications directly at the Embassy. Appointments can only be made via e-mail: hanoi@diplobel.fed.be.

Processing time: Don’t wait until the last moment to submit your visa application. The decision making time might be longer during some periods (summer months, holiday season). Therefore, make sure to submit your visa early enough.

For our closing days, click here.

2. How much is the handling fee (cost for processing your visa application)?

The price of the visa varies and depends on the visa type. The exchange rate is determined by the Public Federal Service Foreign Affairs in Belgium and may fluctuate. Click here for the fee overview. The same is subject to change without notice. The visa fee is non-refundable.

An additional contribution is required for the processing of certain visa long term stay (D) applications, in which case you will be requested to submit a proof of payment of this additional contribution as a part of your visa application. If you are unable to do so at the time of the submission of your application, the application will be considered inadmissible.

Please note that the handling fee is to be paid at the time of the application. In case the applicant is exempt from paying the handling fee, he or she is not automatically exempted from paying the additional contribution. For more information about this, we refer you to the Immigration Office website.

This contribution can be paid by either the applicant or a third person (family members, acquaintance, sponsor, guarantor, etc.). This contribution should be paid into the account of the Immigration Office in Belgium. We therefore recommend you to carefully consult the website of the Immigration Office with regards to the amount of the contribution and the manner in which this is to be paid.

Attention:

  • Any bank charges or charges related to the transfer will need to be borne by the applicant or whomever performs the transfer.
  • In the event that you have not paid the full amount, you will have an additional 30 days to transfer the additional amount. If you do not provide the proof that the full amount was paid within this period, the amount already paid will not be reimbursed and the application will be inadmissible.
  • The contribution will likewise not be reimbursed in the event of a refusal of the visa.

3. Required documents

You will find all conditions for entering on the FPS Home Affairs - Immigration Office website, the only competent authority for the admittance, stay, residence and removal of foreigners. Click here for general information in French, and here for general information in Dutch. For specific information related to Vietnam, please consult the documents that need to be presented here.

Submit a complete file: Read attentively the information about the necessary documents to be provided before submitting your file. If the Consulate needs to ask for additional documents before being able to take a decision or before sending your file to the Immigration Office, you might not receive your visa on time.

4. Checking the status of your visa application

Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.

You can follow the status/evolution of your application with the Track your application App on the website of the Immigration Office: in English, Dutch and French. You need to request your visa application’s file number by email hanoi@diplobel.fed.be, mention clearly your exact last and first name as mentioned on your passport, your passport number and your date of birth.

Information on the average processing time per category of visa application can be consulted via the link on the same webpage in English, Dutch and French. Questions regarding the exact processing times of a visa application cannot be answered by email or phone. The Belgian Embassy will inform you personally once a decision has been taken.
 

5. Legalization of documents, accredited translators, certified doctors (medical certificate)

For general information on legalization of documents and accredited translators, click here.  For general information on medical certificates and list of accredited clinics of the Embassy of Belgium, click here. A medical certificate is required whenever an applicant has to prove that he is not carrying any disease that might endanger public health. You can find more forms related to your application here.

6. Contact

For information and questions concerning the practical modalities for filing a visa application (appointment booking,...), please contact VFS directly https://www.vfsglobal.com/Belgium/Vietnam/ or +842835212002.

The visa section of the embassy will answer telephone calls regarding visas between 14.00h and 15.30h from Monday to Friday. You can also send us an email through hanoi@diplobel.fed.be. Please do not overload the telephone lines and the mailbox of the visa section if the answer to your question can be found here on this website.

If you cannot find the answer on your questions on the mentioned links, we kindly ask you to contact us again through hanoi@diplobel.fed.be with your specific question and the subject in the title of your mail starting with: ANSWER NOT FOUND. Please include in your mail also the name, SURNAME and birthdate of the (future) visa applicant. We reply to these enquiries generally within three working days.