Embassy and Consulate of Belgium in Vietnam
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Visa for Belgium

As of July 1, EU member states gradually reopen their borders. In the coming days more detailed information will be available about the reopening of EU borders and the visa offices.

1) Gradual recovery on a global scale of the introduction and the processing of C and D visa applications, and, if necessary, the issuance of visas for travellers with an essential function or need : 

  • Healthcare professionals, health researchers, and elderly care professionals;
  • Frontier workers;
  • Seasonal workers in agriculture;
  • Transport personnel;
  • Diplomats, staff of international organisations, military personnel and humanitarian aid workers in the exercise of their functions;
  • Passengers in transit;
  • Passengers travelling for imperative family reasons;
  • Persons in need of international protection or for other humanitarian reasons respecting the principle of non-refoulement;
  • [EU citizens and citizens of Schengen Associated States and third country nationals legally residing in the European Union], as well as their family members (when entry visa is required for a short stay in Schengen), regardless whether or not they are returning home;
  • third-country nationals travelling for the purpose of study;
  • highly qualified third-country workers if their employment is necessary from an economic perspective and the work cannot be postponed or performed abroad.

2) Family reunification: receipt and processing of applications on a global scale, but without issuance of visas.

All the other applications will not be received nor treated until further notice.

Travellers from third countries must in many cases take into account the current sanitary measures in Belgium, including a 14-day quarantine. More information on this is available on the Corona website of the government (www.info-coronavirus.be).

Every passenger on an Extra-Schengen flight to Belgium is obliged to complete this Public Health Passenger Locator Form prior to travel. On arrival in Belgium, the form must be handed over to the designated authorities at the border. This is a sanitary measure imposed by the Federal Public Service Health, Food Chain Safety and Environment. Further information can be found on the form itself.

All non-essential travels are prohibited.

The travel restrictions do not apply to:

  • Nationals of EU Member States and Schengen Member States;
  • Family members of nationals of an EU Member State or Schengen Member State, provided they actually hold the documents required for entry into the territory and they can prove their status as family members via documentation;
  • Third-country nationals who are in possession of a residence card or D-visa (for example for students or highly qualified workers) enabling them entry into Schengen area.
  • Third-country nationals with a nationality included on the list of third countries, which will (as soon as a formal decision has been taken by the Belgian authorities) be published on the website of the Belgian Federal Public Service Foreign Affairs https://diplomatie.belgium.be/en. In addition, these third-country nationals must fall within the scope of the measures.

Information on the GDPR – Data Protection

Please consult the following links to get more information about General Data Protection Regulation concerning the processing of personal data in the Visa Information System (VIS) provided upon short stay visa applications and the processing of personal data in the context of a visa application.

  1. Where, when and how can you submit your visa application?
  2. How much is the handling fee (cost for processing your visa application)?
  3. Required documents
  4. Checking the status of your visa application
  5. Legalization of documents, accredited translators, certified doctors (medical certificate)
  6. Contact

1. Where, when and how can you submit a visa application?

Before applying, please ensure that Belgium is your main destination and that you are very clear on your purpose of travel.

All applications should be lodged at the Belgian Visa Application Center in Hanoi, Ho Chi Minh City, or Danang. (http://www.vfsglobal.com/Belgium/Vietnam/index.html). Personal appearance is in principle compulsory. For specific information regarding biometry in Vietnam, click here

You will first fill in your electronic application form on this official website.

Applicants will have to book an appointment through VFS and submit their visa application at the Belgian Visa Application Center once you have printed and signed this form and gathered the documents. After submitting their applications, some applicants will need to present themselves for an interview at the Embassy.

Please follow the instructions given on the website of VFS: http://www.vfsglobal.com/Belgium/Vietnam/index.html (English) or

http://www.vfsglobal.com/Belgium/Vietnam/Vietnamese/index.html (Vietnamese)

Diplomatic and official passport holders can submit their visa applications directly at the Embassy. Appointments can only be made via e-mail: hanoi@diplobel.fed.be.

Processing time: Don’t wait until the last moment to submit your visa application. The decision making time might be longer during some periods (summer months, holiday season). Therefore, make sure to submit your visa early enough.

For our closing days, click here.

2. How much is the handling fee (cost for processing your visa application)?

The price of the visa varies and depends on the visa type. The exchange rate is determined by the Public Federal Service Foreign Affairs in Belgium and may fluctuate. Click here for the fee overview. The same is subject to change without notice. The visa fee is non-refundable.

An additional contribution is required for the processing of certain visa long term stay (D) applications, in which case you will be requested to submit a proof of payment of this additional contribution as a part of your visa application. If you are unable to do so at the time of the submission of your application, the application will be considered inadmissible.

Please note that the handling fee is to be paid at the time of the application. In case the applicant is exempt from paying the handling fee, he or she is not automatically exempted from paying the additional contribution. For more information about this, we refer you to the Immigration Office website.

This contribution can be paid by either the applicant or a third person (family members, acquaintance, sponsor, guarantor, etc.). This contribution should be paid into the account of the Immigration Office in Belgium. We therefore recommend you to carefully consult the website of the Immigration Office with regards to the amount of the contribution and the manner in which this is to be paid.

Attention:

  • Any bank charges or charges related to the transfer will need to be borne by the applicant or whomever performs the transfer.
  • In the event that you have not paid the full amount, you will have an additional 30 days to transfer the additional amount. If you do not provide the proof that the full amount was paid within this period, the amount already paid will not be reimbursed and the application will be inadmissible.
  • The contribution will likewise not be reimbursed in the event of a refusal of the visa.

3. Required documents

You will find all conditions for entering on the FPS Home Affairs - Immigration Office website, the only competent authority for the admittance, stay, residence and removal of foreigners. Click here for general information in French, and here for general information in Dutch. For specific information related to Vietnam, please consult the documents that need to be presented here.

Submit a complete file: Read attentively the information about the necessary documents to be provided before submitting your file. If the Consulate needs to ask for additional documents before being able to take a decision or before sending your file to the Immigration Office, you might not receive your visa on time.

4. Checking the status of your visa application

Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.

You can follow the status/evolution of your application with the Track your application App on the website of the Immigration Office: in English, Dutch and French. You need to request your visa application’s file number by email hanoi@diplobel.fed.be, mention clearly your exact last and first name as mentioned on your passport, your passport number and your date of birth.

Information on the average processing time per category of visa application can be consulted via the link on the same webpage in English, Dutch and French. Questions regarding the exact processing times of a visa application cannot be answered by email or phone. The Belgian Embassy will inform you personally once a decision has been taken.
 

5. Legalization of documents, accredited translators, certified doctors (medical certificate)

For general information on legalization of documents and accredited translators, click here

For general information on medical certificates and list of accredited clinics of the Embassy of Belgium, click here. A medical certificate is required whenever an applicant has to prove that he is not carrying any disease that might endanger public health.

You can find more forms related to your application here.

6. Contact

For information and questions concerning the practical modalities for filing a visa application (appointment booking,...), please contact VFS directly https://www.vfsglobal.com/Belgium/Vietnam/ or +842835212002.

The visa section of the embassy will answer telephone calls regarding visas between 14.00h and 15.30h from Monday to Friday. You can also send us an email through hanoi@diplobel.fed.be. Please do not overload the telephone lines and the mailbox of the visa section if the answer to your question can be found here on this website.

If you cannot find the answer on your questions on the mentioned links, we kindly ask you to contact us again through hanoi@diplobel.fed.be with your specific question and the subject in the title of your mail starting with: ANSWER NOT FOUND. Please include in your mail also the name, SURNAME and birthdate of the (future) visa applicant. We reply to these enquiries generally within three working days.