Embassy and Consulate of Belgium in Vietnam
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Visa for Belgium

  1. Where, when and how can you submit your visa application?
  2. Data Protection
  3. How much is the handling fee (cost for processing your visa application)?
  4. Contribution fee for long stay D-visa
  5. Required documents
  6. Checking the status of your visa application
  7. Schengen representation for visa
  8. Medical certificate - Certified doctors
  9. Contact


1. Where, when and how can you submit a visa application?

We are pleased to announce that the Belgian Visa Application Center in Hanoi, Ho Chi Minh city, and Danang have opened.

For further information:

http://www.vfsglobal.com/Belgium/Vietnam/index.html (English)

http://www.vfsglobal.com/Belgium/Vietnam/Vietnamese/index.html (Vietnamese)

Please note that applicants:

- will have to book an appointment through VFS

- will have to submit their visa application at the Belgian Visa Application Center (address mentioned here above) and not at the Embassy

- in some cases, will need to present themselves for an interview at the Embassy after submitting their applications at the Belgian Visa Application Center

Processing time: Don’t wait until the last moment to submit your visa application. The decision making time might be longer during some periods  (summer months, holiday season). Therefore, make sure to submit your visa early enough.

For our closing days, click here.

In accordance with the Visa Code, every visa applicant reserves the right to submit his or her visa application directly at the Belgian Embassy or Consulate competent for his/her place of residence. In order to do so, the applicant is required to schedule an appointment by email with the mission concerned.


2. Data Protection

Please consult the following links to get more information about General Data Protection Regulation concerning the processing of personal data in the Visa Information System (VIS) provided upon short stay visa applications and the processing of personal data in the context of a visa application.


3. How much is the handling fee (cost for processing your visa application)?

The handling fee is paid in cash*, in Vietnamese Dong at the Embassy or the Consulate. Click here for the fee overview.

An additional contribution is required for the processing of certain visa long term stay (D) applications, in which case you will be requested to submit a proof of payment of this additional contribution as a part of your visa application. If you are unable to do so at the time of the submission of your application, the application will be considered inadmissible.

Please note that the handling fee is to be paid at the time of the application. In case the applicant is exempt from paying the handling fee, he or she is not automatically exempted from paying the additional contribution. For more information about this, we refer you to the Immigration Office website.

* If you wish to introduce your visa application by post, please pay the visa/legalization fee first and add the proof of payment to your visa application.

The Consular Fees are to be paid in Vietnamese Dong in cash or to be transferred to our bank account. The exchange rate is established by our Federal Public Service of Foreign Affairs.

1 € = 27.000 VND (15/12/2018)



Account number: 700-014-720532 (VND)

Bank: SHINHAN BANK, Le Thai To Branch

Bank’s address: 14 Le Thai To, Hoan Kiem, Hanoi, Vietnam



4. Contribution fee for long stay D-visa

Since the 2nd of March 2015, a contribution is required for the processing of certain long stay (D) visa applications.

As from 01/06/2019, indexation of the contribution from 200 € to 204€ and from 350€ to 358€.

This contribution can be paid by either the applicant or a third person (family members, acquaintance, sponsor, guarantor, etc.). This contribution should be paid into the account of the Immigration Office in Belgium.

The proof of payment of this contribution needs to be presented at the time of the introduction of the visa application. Should the applicant be unable to provide a proof of payment, the visa application will be deemed inadmissible.

This contribution is to be paid on top of the handling fee of the long stay visa (handling fee = the equivalent of €180 in local currency). The handling fee will still need to be paid at the time of the application. An exemption for the handling fee, does not necessarily imply that one is also exempt for the contribution.

We therefore recommend you to carefully consult the website of the Immigration Office with regards to the amount of the contribution and the manner in which this is to be paid.



  • Any bank charges or charges related to the transfer will need to be borne by the applicant or whomever performs the transfer.
  • In the event that you have not paid the full amount, you will have an additional 30 days to transfer the additional amount. If you do not provide the proof that the full amount was paid within this period, the amount already paid will not be reimbursed and the application will be inadmissible.
  • The contribution will likewise not be reimbursed in the event of a refusal of the visa.

5. Required documents

You can download the visa application form and you will find all conditions on the FPS Home Affairs Immigration Office website, the only competent authority for the admittance, stay, residence and removal of foreigners.

Submit a complete file: Read attentively the information about the necessary documents to be provided before submitting your file. If the Consulate needs to ask for additional documents before being able to take a decision or before sending your file to the Immigration Office, you might not receive your visa on time.

Short stay visa (= max. 90 days): Specific information for Vietnam

Types of visas:

Biometry - Visa Information System

All Schengen visa applicants must appear in person, except for children younger than 12,  to have their 10 fingerprints and their photograph registered. These data are stored for 5 years in the VIS. The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website. For specific information regarding biometry in Vietnam, click here

Long stay visa (= more than 90 days): Specific information for Vietnam.

Types of visas:


6. Checking the status of your visa application

Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.

In such a case, your file number will be communicated to you by the embassy or consulate general upon the submission of your file to the Immigration Office. From this stage onwards, the Immigration Office is the only authority to contact, if you wish to know the status of your application.

With the file number you can inquire about the status of your application (Antwerpsesteenweg 59B, 1000 Brussels, T: +32.2.793.80.00, infodesk@ibz.fgov.be). Using this number, you can also check the status of your visa application on the Immigration Office website.

Once a decision has been taken, The Belgian Embassy or Consulate general will inform you personally.


7. Schengen representation

Belgium represents Luxembourg for handling long stay visa applications (more than 90 days) and in the north of Vietnam for handling short stay visa applications (max. 90 days).


8. Medical certificate - Certified doctors

If you need a medical certificate we invite you to contact one of the doctors certified by the Embassy. Please click here to obtain the list.


9. Contact

Should you still have questions, please contact us via

Embassy in Hanoi: 
e-mail: hanoi@diplobel.fed.be
telephone: +84 24 393 461 79. The visa section can be reached by telephone from Monday to Friday from 14.00 - 15.30.